Recruitment Coordinator

This is a key role in leading effective recruitment coordination for all Business Services and Legal staff.

Key responsibilities

Please note the below list of job duties is not exclusive or exhaustive and you will be required to undertake such tasks as may reasonably be expected within the scope of this position.

• With the relevant HR Manager gather detailed information, write job descriptions and obtain approvals for the role requirement then accurately share this information to the external recruitment agents
• Be the key contact and develop strong relationships with the recruitment agents
• Add job adverts to our Allhires recruitment portal and ensure all relevant parties have access.
• Liaise with internal managers and partners as well as recruitment agents on applications, feedback and keep all parties (including the relevant HR Manager) updated on progress
• Check, shortlist and circulate CVs to managers/partners from our Allhires recruitment portal
• Smooth coordination of interviews with diary management, room bookings, setting up case studies and ensuring all relevant staff are prepared and informed
• Support with successful onboarding, including background checks, system set up and the creation of induction programmes
• Support with managing shared mailboxes, answering and forwarding queries accordingly
• Firmwide administration support
• Where applicable, setup standard recruitment terms for agencies via Docusign

• Previous experience of recruitment Ideally in a law firm/professional service but a similar environment is essential
• Experienced in working in a specialist, nuanced recruitment environment
• Excellent knowledge of Outlook, Word, PowerPoint, and Excel
• Proven ability to learn new IT systems, internal processes, and procedures
• Experience of recruitment systems, ideally Allhires but not essential

Personal attributes

• Excellent accuracy and attention to detail
• Innovative, proactive, and self-motivated, demonstrating the ability to use initiative and work independently – able to develop knowledge and understanding of different processes and procedures
• Proven ability to demonstrate effective time management skills and the ability to prioritize a varied workload
• Excellent interpersonal and communication skills (verbal and written) are essential for keeping everyone informed of progress.
• Resilient and calm with a confident and professional demeanor
• Proven ability to be a team player, work collaboratively and the flexibility to assist where required
• Flexible work ethic to changing circumstances/team preferences to meet the Firm’s requirements.
• Proven experience of being adaptable to cultural requirements and to embrace ambiguity and flexibility.
• Solutions focused, able to independently troubleshoot and approach issues with an Inquisitive nature

• Competitive base salary
• Pensions Scheme (5% employer contribution)
• Private medical insurance
• Permanent health insurance
• Life assurance
• Receive either the sum of £750 per annum as a travel allowance or reimbursement of carparking expenses via a pay as you go card at a local carpark (likely to be Farnham Road carpark)
• Travel – option to apply for an interest free loan for a season ticket or parking permit
• Enhanced maternity/paternity pay (after sufficient service)
• Cash back scheme
• Comprehensive flexible benefits package including:
• Critical illness insurance
• Buy/Sell holiday scheme
• Dental insurance
• Cycle to work schemes
• Taste card
• Fun pass
• Give as you earn
• Discounted gym memberships and shopping
• Profit share and discretionary bonus schemes

Stevens & Bolton – making a positive difference to your career

You’ll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment.  We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.

We are recognised as a top firm in The Times Best Law Firms 2024 and shortlisted for ESG Initiative of the Year at the upcoming Women, Influence & Power in Law UK 2024 Awards. We were highly commended for both “Regional/Offshore Firm of the Year” – Legal Business Awards 2023 and “Law Firm of the Year” – SLS Legal Awards 2023, commended for “Law Firm of the Year: The Independents” – The Lawyer Awards 2023, and were shortlisted for “UK Law Firm of the Year - Small/Mid Sized Firm” – The British Legal Awards 2023 and “Workplace Fit-out of the Year” – Insider South East Property Awards 2023. Our refurbished office has been awarded a RICS SKA silver certificate and a 2 star Fitwel accreditation.

We’ve made excellence the hallmark of our firm: in the clear advice we give, in the enduring client relationships we build and in our proactive and highly responsive service.  We seek to recruit people who will help us maintain and build on this, and in return we offer excellent long-term career and development opportunities.

Diversity & Inclusion
We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work. Previously we have been shortlisted for “Best D&I Initiative” at The HR Awards and for “Best Talent and Inclusion Initiative” at The Lawyer Awards.